Notion
Too open to trustFlexible enough to build anything, which means anyone with edit access can delete a database by clicking the wrong thing. Give people view access instead and it stops being useful.
For agencies
You pay for every hire four or five times over.
A seat in your project tool, another in your wiki, another in chat, another in time tracking — about $60 a head before anyone has tracked an hour. Then a contractor joins for one project and pays full price in all of them. We rebuild delivery as one system you own, priced on what you build instead of how many people open it.
Built by operators who ran these systems before they built them.
Acme StudioNew business pipeline
Discovery
3$41k
Inbound
Ridgeline Apparel
$18,000
2d
Referral
Vero Botanics
$14,500
4d
Inbound
Fathom Optics
$8,500
1w
+ Add deal
Proposal
2$63k
Retainer
Kestrel Labs
$36,000
3dhot
Project
Marrow & Sons
$27,000
6d
+ Add deal
Onboarding
2$52k
Retainer
Halden & Co.
$31,000
1d
Project
Sable Fitness
$21,000
5d
+ Add deal
Active
2$84k
Retainer
Northwind Supply
$44,000
—
Retainer
Pinegrove Co.
$40,000
—
+ Add deal
Example build. Every system is shaped around your operation — this is the shape they take. People shown are AI-generated.
Sound familiar?
You didn't choose this stack. You accumulated it.
Every tool solved one problem the month you bought it. None of them were chosen to work together, and now the work of holding them together is a job someone on your team does full time.
A typical monthly bill
- Project management$375
- Docs & wiki$300
- Team chat$225
- Time & profitability$180
- Client reporting (per client)$360
- File storage$108
- Google Sheets—
Per month$1,548
$18,576 a year, before anyone's time.
And the part that actually costs you
- Your PM tool bills in blocks of five, so a team of six pays for ten
- Sharing a channel with a client needs them on a paid plan too
- AI in your PM tool is a second subscription, not a feature
- The team drifted back to Slack and spreadsheets, so the board is never current
- Chasing updates, sending reminders, following up on the follow-ups
- You find out a retainer went over scope after the hours are already spent
- Reporting bills per client, so winning work raises that bill too
- Month-end reporting is a person copying numbers between tabs
7 separate tools costing $1548 a month, replaced by one system that does the same jobs.
Why the last attempt did not stick
The tool was rarely the bottleneck. Adoption was.
We build around the way your team already works, lock the parts that should not be editable, and coach the rollout instead of handing over another login.
ClickUp · Monday · Asana
You bend to their modelOpinionated project tools assume your process. You spend the first month reshaping how you work to fit the software, and the team quietly reverts to what they did before.
Airtable
Great database, hostile front endFine for the person who built it. Everyone else sees a grid of fields with no guidance about what to do next, so they stop opening it.
Spreadsheets
Infinite flexibility, zero guardrailsThe fastest thing to start and the first thing to break. One person understands the formulas, and the whole operation depends on them not leaving.
What we build instead
One system. Familiar where it should be, custom where it matters.
We rebuild your core workflows as a single system that behaves like the apps your team already knows — same patterns, same expectations — with your process built in instead of worked around.
- One pipeline from first call to active retainer
- Client-facing portals with your name on them
- Onboarding that fires itself when a deal closes
- Capacity and margin visible per account, live
- Seats stop being the meter — add people without adding bills
Acme StudioClient portal — Northwind Supply
NS
Next call · Aug 26, 10:00Northwind Supply
Client since Feb 2026
OverviewFilesInvoicesMessages2
Active projects
Q3 campaign creativein review
82% completedue Aug 28
Lifecycle email rebuildin progress
55% completedue Sep 04
Landing page refreshin progress
20% completedue Sep 11
Recent deliverables
August performance reportAug 21
12 static ad conceptsAug 19
Welcome flow — 5 emailsAug 14
Open requests
2 openSwap hero image on LP#412
Add SKUs to Sept feed#411
+ Submit a request
Sample data · Generated people
What you can hire us to build
Named products, not an abstract transformation.
Start with one workflow and add the next once the first is running.
Client portal
A white-label login where clients see progress, approve work, and file requests — instead of emailing you for a status update.
Sales pipeline
Deals, proposals and onboarding in one flow, so a signed contract starts the work instead of starting a checklist.
Reporting hub
Per-client reporting that doesn't bill per client. Winning work stops raising your software bill.
Onboarding automation
Contract signed to workspace provisioned to kickoff booked, without anyone remembering the order.
Capacity & margin board
Hours against retainer, per account, while the month is still fixable — not after the hours are spent.
- 01Start here
Template
A pre-built system, deployed under your brand.
We start from a build shaped for operations like yours, put your data in it and your name on it. Live in days, not quarters.
- 02
Tailored build
The template reshaped around how you actually work.
Your workflows, your fields, your stages, and integrations with the tools you're keeping. Where most builds end up once we've mapped the first version.
- 03
Fully custom
Designed from your operation up.
For businesses whose process is the product. We map, design and build from scratch — and scope it with you before anything is committed.
Pricing depends on how much of your operation is in scope. We'll give you a real number on the call, after we've seen what you're running.
See what yours would look like
We map your operation on the call and show you the shape it takes.
Live routeConnected
Source
HubSpot
E
Enorbit system
Validate, route, update
Team view
One current record
Write back
Status + owner
Tools we integrate with include HubSpot, Salesforce, Pipedrive, Zoho, GoHighLevel, Mailchimp, Klaviyo, ActiveCampaign, Brevo, Google Ads, Semrush, Hootsuite, Buffer, Substack, Mailgun, Shopify, WooCommerce, BigCommerce, Etsy, eBay, Squarespace, Wix, WordPress, Gumroad, Lemon Squeezy, Stripe, PayPal, Square, QuickBooks, Xero, Klarna, Paddle, Wise, Brex, Zendesk, Intercom, Help Scout, Freshdesk, Gmail, Aircall, Twilio, Slack, Microsoft Teams, Discord, Telegram, WhatsApp, Zoom, Google Meet, Webex, Loom, Calendly, Google Calendar, Notion, Airtable, Asana, Trello, ClickUp, Monday.com, Basecamp, Linear, Jira, Confluence, Coda, Miro, Todoist, Evernote, Obsidian, Google Sheets, Google Docs, Google Drive, Dropbox, Box, Zapier, Make, n8n, IFTTT, Retool, ChatGPT, Claude, Gemini, Perplexity, Hugging Face, DocuSign, Google Analytics, Tag Manager, Looker, Metabase, Snowflake, Mixpanel, PostHog, Hotjar, Grafana, Tableau, Segment, Figma, Canva, Webflow, Framer, Elementor, Circle, Discourse, Ghost, Kajabi, Teachable, Skool, Typeform, SurveyMonkey, Google Forms, Jotform, Gusto, Greenhouse, Rippling, Deel, Strava, Fitbit, Garmin, Peloton, Trainerize, Mindbody, GitHub, Vercel, Supabase, PostgreSQL, Cloudflare, Sentry, Resend.
Delivery and control
A deliberate migration, with the permission layer built in.
You get a scoped timeline before anything is built. Roles, guardrails, backups, and handoff are designed with the workflow instead of patched on later.
- 01
Map
We audit every workflow, tool, subscription, and handoff you have — including the ones that only exist in someone's head.
- 02
Design
We architect the system around how you already operate, not around a template. Your process stays; the tooling underneath changes.
- 03
Rebuild
We rebuild your core features as one system — the screens your team uses daily, working the way they expect them to work.
- 04
Migrate
Your data, members, and history move over. Nothing is left behind in a tool you're about to stop paying for.
- 05
Train & hand off
We coach your team until the system is theirs. Documentation, ownership, and support — then we get out of the way.
Locked front end
Your team gets exactly the controls their role needs. Nobody can restructure a database because they clicked into the wrong view.
Role-based access
Contractors see one client. Managers see the department. You see everything. Access is a setting, not a trust exercise.
Your data, your system
Exportable, documented, and owned by you. No lock-in that makes leaving us harder than leaving your last tool.
A record of what happened
Changes, approvals, and handoffs are logged. When something goes wrong you can see where, instead of guessing.
Automation · client onboardingComplete
- New client signed → onboarding pipelinetrigger
- Contract countersigned & filed0.4s
- Workspace + project board provisioned1.2s
- Kickoff call scheduled0.8s
- Welcome sequence draftedAI
AI handles repeatable intake, reporting, and handoffs. Business judgment remains with your team.
Get the migration mapClients
Operators who've had our founders behind their business.
Founder work recorded under an earlier brand.
Founders
We've run the operations we now build.
Between the two of us that's the offer, the delivery, the team, and the software. When we tell you a workflow won't survive contact with your team, it's because we've watched one not survive ours.
Julius Alba
Systems & AI
Julius builds the systems. Years running delivery and automations inside agencies and coaching programs, then teaching that work in masterminds. Now focused on AI implementation.
Joshua Abely
Growth & ecommerce
Joshua runs growth. Years on the revenue side of those same businesses — offers, paid acquisition, ecommerce. Judges every build by what it earns back.
Before you book
The questions everyone asks.
We add contractors for single projects. Are we paying a seat for each of them?
Not in what we build. Per-seat pricing is most of why your stack costs what it does — a contractor on one six-week project pays full price in your project tool, your wiki, your chat and your time tracker, four times over. The system we build is priced on the build, not on headcount, so bringing someone in for a project costs you nothing extra in software.
We've tried consolidating before and it didn't stick. Why is this different?
Because we treat adoption as the actual deliverable. Most consolidation fails at rollout, not at build — the system is fine and nobody uses it. We design around your existing process so there's less to relearn, lock the interface so nobody can break it, and coach your team until it's theirs. If your team doesn't use it, we haven't finished.
How long does a migration take?
Weeks, not quarters. The map and design phase is typically the first one to two weeks, and the rebuild depends on how many core workflows you run. You'll have a scoped timeline before you commit to anything — we don't start building without one.
What happens to the data in our current tools?
It moves. Members, clients, projects, history — migration is a step in the framework, not an afterthought. In practice this is usually a structured import, and it's rarely the hard part of the project.
Do we have to stop using everything else?
No. Some tools earn their place — if your email platform or storefront works, it stays and we integrate with it. The goal is to remove the tools you're paying for to compensate for not having a system, not to replace software that already does its job well.
Will this feel like learning new software?
Less than you'd expect. We build the screens to work the way the apps your team already uses work — same patterns, same expectations — with your process baked in instead of fought against. Familiar where it should be, custom where it matters.
Who owns and maintains it afterwards?
You own it. We document it, train your team, and stay available for support and iteration — but the point of the hand-off is that you aren't dependent on us to run your own business.
Start here
Send us your stack. We will show you what to cut first.
One call, no pitch deck. We audit what you are paying for, name the tools we would retire first, and give you the order to do it in.
Best fit: agencies doing $50k+/month with a delivery team.